Email Signatures and Google Mappings

Overview

Linq’s Email Signature Template and Google Mapping Sync tools streamline how team signatures are created, deployed, and automatically synced across your organization’s Google Workspace accounts.

With this setup, you can design one consistent signature template, assign it to users or teams, and ensure it stays synced whenever Google accounts are added or updated.

---

1️⃣ Create & Configure an Email Signature Template

Step 1: Create a New Template

1. Navigate to Integrations → Email Signatures in your Linq Admin Dashboard.

2. Click Create New to begin.

3. Name your template (e.g., “HQ Standard Signature”).

4. Optional: Duplicate or delete existing templates using the “⋮” menu.

---

Step 2: Customize Design

Under the Create tab, you can configure:

• Images: Choose between profile photo, logo, or both.

• Links: Add your Linq page, website, or social links (LinkedIn, Instagram, etc.).

• Footers: Add custom banners, environmental disclaimers, or legal notices.

💡 Tip: Use “Profile Photo Only” with circular images for a modern, minimal look.

---

Step 3: Configure Settings

Switch to the Configure tab:

• Activate the Signature toggle to sync it automatically to assigned members.

• Assign Teams or Members under the Assign section.

• Use Select All or choose specific groups (e.g., Sales, Inbound 24, Linq HQ).

Turning off the active toggle will remove the signature from all assigned members.

---

2️⃣ Assigning Signatures to Teams

Each email signature includes the user’s name, title, email, Linq link, and QR code automatically from their Linq Page data.

Admins can assign a template to:

• A single user (e.g., John Smith)

• A team (e.g., Sales, HQ, QA)

• Or all members across the org

✅ Preview signatures per user using the dropdown on the right-hand side to confirm the data populates correctly.

---

3️⃣ Syncing with Google Workspace (Gmail Mapping)

Once signatures are finalized, connect Linq to your Google Workspace to push them into Gmail automatically.

Step 1: Access Gmail Mapping

Go to Integrations → Gmail Mapping.
You’ll see two tabs:

• Gmail Mapping: View and manage user mappings.

• Settings: Manage your domain sync and integration status.

---

Step 2: Map Users

Linq automatically matches Google Workspace emails to Linq HQ accounts.
If needed, you can:

• Adjust pairings manually.

• Add or remove mappings.

• Click Re-Sync Connection to refresh data after user changes.

Each row shows:

🔁 Re-sync keeps new Google users automatically linked to Linq signatures.

---

Step 3: Verify Integration Settings

Under the Settings tab:

• Confirm your Google Domain Super Admin Email.

• Ensure Status = Active.

• You can remove the integration via Delete Integration (irreversible).

⚠️ Deleting the integration will remove all synced Linq signatures from associated Gmail accounts.

---

4️⃣ Sync & Save

Once templates are created, assigned, and mappings verified:

• Click Sync & Save on the top right.

• Signatures will automatically populate across Gmail for all assigned users within minutes.

• Any updates to the template will re-sync automatically.

---

✨ Best Practices

• Keep one Master Template for global brand consistency.

• Use Legal & Environmental Footers to comply with company or region-specific regulations.

• Re-sync Google Mappings weekly or when new hires are added.

• Preview before activation to confirm correct profile data is displayed.

---

Troubleshooting

---

Summary

Linq’s Signature + Google Mapping integration ensures:

• Consistent branding across all users.

• Automatic updates and syncing.

• Zero manual setup in Gmail.

Your team’s signatures, links, and compliance details stay unified and auto-managed — saving hours of manual admin work.